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Terms and Conditions:

Building Use Waiver and Release

I enter into this Waiver Release (Agreement) with LOCOL for the privilege of using the facility located at 1665 Creek Rd, Virgil ON L0S 1T0

1.Waiver and release of all claims (including negligence) In consideration for use of the facility, I waive and release LOCAL, its agents, servants, employees, insurers, successors and assigns from all claims,demands, causes of action, damages or suits at law and equity of

whatsoever kind, including but not limited to claims for personal injury, property damage, medical expenses, loss of services, on account of or in

any way related to or growing out of my presence at the facility or use of the facility and/or equipment.

This waiver and release is intended to and does release LOCOL from any and all liability for damages or injuries on account of or in any way related to

or growing out of my negligence, the negligence of third parties and LOCOL’s negligence, including but not limited to negligence in the

construction, maintenance and upkeep of the facility and its equipment, negligence in training or negligence in supervision. This is not intended to

release LOCOL from any liability resulting from their intentional conduct. I further covenant and agree not to institute any claims or legal action against

LOCOL for any claim released by this Agreement. I further agree that should any claim be made against LOCOL in contravention of this Agreement,

including but not limited to derivative claims, I will protect, defend and completely indemnity (reimburse) LOCOL for any such

claim and expenses including legal fees and costs incurred by LOCOL in defending themselves or security indemnity hereunder. I recognize the

entirety of the facility is not supervised, and I use the facility (including premises and equipment) entirely at my own risk.

2. I understand that LOCOL is not responsible for any lost or stolen valuables or property from within the facility or its assigned parking areas.

3. While at the facility, I agree to conduct myself in a responsible manner and will refrain from engaging in inappropriate conduct, including the use of loud, foul, slanderous language or any intimidating or offensive conduct that would interfere with the peaceful use and enjoyment of the facility by other users.

4. I acknowledge that I have been informed of the current rules and regulations governing the use of the facility. I agree that I will fully comply

with all rules and regulations and with any amendments.

I have read the Agreement and understand that by signing up for any class or activity at LOCOL I have consented to be bound by its terms, including the waiver/release of any legal right I may have to sue LOCOL for any costs they incur because a claim or legal action is brought in violation of this

Agreement. I agree any violation of the Agreement and its terms and conditions, as determined by LOCOL, will void and terminate this Agreement

and may result in loss of the ability to use the facility.

Room Rental Agreement

Name _____________________________________________________Date_______________

Group Name___________________________________________________________________

Mailing address _____________________________________________ Phone _____________

E-mail _______________________________________________________________________

Date(s) requested ____________to ____________Time ________ to ________ (Please include set up time)

Purpose of rental use ____________________________________________________________

Approximate attendance: _________________________________________________________

The maximum occupancy of the LOCOL classroom is 30.



  • Room rental shall be on a first come, first serve basis once rental agreement is on file

  • Room availability is Monday-Sunday 7:00 a.m.-9:00 p.m.

  • The LOCOL Collaboratory reserves the right to terminate contract as we see fit

  • All individuals and/or businesses must complete a room rental agreement form

  • Payment is due on the day of the LOCOL classroom use

  • Cancellation must be done one week prior to the scheduled event or the renter will be penalized for half of the total fee of the rental

  • The LOCOL classroom has tables and chairs which may be used by renters. Set-up and put-away is the responsibility of the renter

  • The LOCOL classroom is a smoke-free building

  • The cost of room rental at the LOCOL classroom $50 per hour. Hours of Operation: Monday-Friday:7:00 a.m.-9:00 p.m. 

  • The Events Coordinator will provide a list of caterers in the area if you would like to serve lunch or light refreshments

  • If serving food you must possess the proper permits prior to your event (if the event is open to the public)



  • Renters are responsible for any damage to the facility and/or contents of fixtures. All damages must be reported to LOCOL staff immediately 

  • The room must be left in a neat, clean and orderly condition. If these conditions are not met, a Room Clean-up Fee of $200.00 or the actual cost of cleaning, whichever is higher, will be charged and notice will be given to the group. Individuals holding events assume responsibility for any damage to rooms, contents of equipment used will be charged for any necessary repairs or replacement. 

  • Renters understand that nothing shall be permanently attached to the walls, ceiling, or any of the fixtures. 

  • It is understood that LOCOL is in no way responsible for any personal injuries, property damages or other liabilities that may be incurred during use of their facility. Renter agrees to release indemnity and hold the LOCOL harmless of any such damages

  • The LOCOL is a drug and smoke free facility 

Additional Fees

  • The kitchen may be used to gather food and beverages for an additional fee. Equipment available for use includes a refrigerator, microwave, coffee maker and toaster. (For full kitchen access please fill out the kitchen rental agreement and contact LOCOL for pricing). 

  • Overstay Fee of $75.00 per hour applies if you stay past the end time of your rental agreement. 



Cheques payable to Gathering Niagara


By signing and returning this form the patron hereby agrees to the rental policies set forth. If violation to any of these conditions set forth in this agreement occurs, the patron may be subject to monetary penalties and will lose the privilege of renting this meeting facility in the future. 


Signature __________________________________________________ Date __________________________


The form must be returned as soon as possible in order to confirm your meeting room date and time. Return completed form to:


Lauren O’Malley

P.O. Box 67

Niagara-on-the-Lake, ON  L0S 1J0


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